Get Compliant and Protect Your Practice in 2020

Download your OfficeSafe Checklist to protect yourself from common vulnerabilities

 

Is your healthcare organization HIPAA compliant? Are you sure? As a healthcare professional you understand the value of experts. The best approach to HIPAA compliance is to partner with an expert such as OfficeSafe. Our team is comprised of experts who are passionate about their work, have excelled in their field, and can help you with a broad range of Cyber security and  HIPAA compliance issues. Performing yearly risk assessments, creating and fully executing customized policies and procedures, employee training, and correct data protection are essential to protecting your practice.

 

The experts at OfficeSafe by PCIHIPAA have created the following checklist to help your organization meet HIPAA compliance requirements. There are six things healthcare practices should act on immediately to ensure cyber security and HIPAA compliance. We’re here to help guide you through the process.

1) Complete an Annual Risk Assessment
2) Update Customized HIPAA Policies and Procedures
3) Review and Execute Business Associate Agreements
4) Conduct Employee Training
5) Assess Data Backup
6) Refresh Emergency Response

 

1) Complete an Annual Risk Assessment

OfficeSafe’s risk assessment is specifically designed to help your healthcare organization maintain cyber security and HIPAA Compliance. Our dedicated team of experts will work with you to evaluate potential risks and vulnerabilities of both protected health information (PHI) and ePHI. We can help you assess your current security safeguards in place and evaluate your current security policies and procedures. Our HIPAA compliance service is designed to determine the potential effect of a security threat incidence and to help you classify potential security threats as high, medium, or low.

 

Contact us to take a FREE HIPAA risk assessment today. After completing your risk assessment, we offer a complimentary 30-minute “risk assessment review” to audit your risks. We will also provide you recommendations on how to be compliant, including customized HIPAA policies and procedures, business associate agreements, employee training, data backup, and emergency response team.

 

2) Update Customized HIPAA Policies and Procedures

The customization of policies and procedures is critical to HIPAA compliance. Copying and pasting your business name into a template policy doesn’t make it custom. Our risk advisors will work with your organization to evaluate and enhance your policies and procedures to address the unique needs and challenges of your business. For example, it’s impossible for two offices at different locations to have identical policies and procedures pertaining to emergency operations because their environments are different.

 

3) Review and Execute Business Associate Agreements

Do you have business associate agreements (BAAs) with all business associates? OfficeSafe offers a full turn-key solution for assessing your organization’s BAA. See our Business Associate Agreements page for further information.

Your business associate agreement must include the following information:

  • Specify the permitted and required PHI uses
  • Require that the business associate/subcontractor will not use or further disclose PHI other than permitted according to the agreement or as required by law
  • Demand the business associate/subcontractor to use appropriate safeguards to prevent unauthorized PHI use or disclosure

 

4) Employee Training

One of the biggest cyber security and HIPAA compliance mistakes is the lack of employee training. Take full advantage of insights from our highly accomplished HIPAA compliance experts to help your organization implement continuing education to reduce the potential for human error. It is critical to train new employees within 30-days and all employees at least once annually. Schedule your employee training with OfficeSafe’s HIPAA compliance professionals to cover essentials like HIPAA Security Rule, HIPAA Privacy Rule, business associates, and covered entities. Contact us to start your “Certified HIPAA Officer Training.”

 

5) Assess Data Backup

Implementing and managing a HIPAA compliance data backup solution in today’s regulatory environment can be overwhelming. We specialize in HIPAA compliant data backup solutions. Our ultimate goal is to enable you to fully restore exact copies of any loss of data. By partnering with us, we help you keep offsite copies of ePHI, storing your data backups in a separate location away from your office.

OfficeSafe is the leader in implementing HIPAA compliant cloud backup solutions. We offer 256-bit cloud-based encrypted data backup with multiple data sets. Contact us before you implement a cloud data backup solution.

 

 

6) Prepare Emergency Response Plan

Under HIPAA, healthcare providers must establish (and implement as needed) policies and procedures for responding to an emergency or other occurrence (for example, fire , vandalism, system failure, and natural disaster) that damage systems that contain electronic protected health information. These procedures are paramount to enable continuation of critical business processes for protection of the security of ePHI while operating in emergency mode.

OfficeSafe includes the ability to create and easily update your personalized emergency response plan.  The best practice is to review your plan annually and make any necessary adjustments. Our senior risk advisors are available to review your plans and offer suggestions.

 

The stakes have never been higher. In 2019, over 39,000,000 records were breached. In 2019 it was estimated that a business is attacked by ransomware every 14 seconds. Thousands of productivity hours were lost. Cyber Security and HIPAA compliance is complicated, and penalties for noncompliance are stiff.

Download your HIPAA Compliance Checklist now!

 

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