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Digitize A Covid Vaccine Card

How to Digitize a COVID-19 Vaccine Card

If you’ve received the COVID-19 vaccine, then you’ve received a paper vaccination card which documents that you’ve been inoculated. With certain U.S. states such as California now allow patients to access a QR code version of their proof of vaccination, many patients and physicians are looking for ways to provide proof of vaccination that is HIPAA compliant. Digitizing a Covid vaccine card and saving it in a PDF can help you keep it available as needed for businesses and organizations that ask for proof of vaccination. 

Let’s take a look at a number of ways that patients who’ve received the COVID-19 vaccine can quickly digitize their records using smartphone apps for Android and iOS users, such as Apple Notes and Adobe Scan. 

Adobe Scan

The Adobe Scan app is a useful app for digitizing physical documents. To get it, find it on the App Store and Google Play. Here’s the simple steps to do so:

  • First, you will need to create a user account. Follow the steps provided, which should only take a few moments. 
  • Use the document or form setting to digitize the vaccine card. 
  • Next, you will be prompted to position the COVID-19 vaccine card on a flat surface. Use a dark background to make the card easier to edit. 
  • Position the phone directly above the vaccine card. Understand that this process will take a few seconds for the app to recognize the COVID-19 vaccine card before capturing the image. You may need to adjust the distance and angle of the phone from the card.
  • Once the image is captured, name the file and adjust the photo layout. 
  • Adobe Scan has many easy-to-use tools to crop, rotate and resize the image, so adjust it for readability. 
  • Once all edits have been made, a button in the top right corner will save the photo as a PDF. Note that you can also save the image as a JPEG file to share a copy of the image or as a shareable link from the app. 
  • For added cybersecurity, it’s also possible to add a password to protect this PDF. 

COVID-19 vaccine card via Apple Notes 

iPhone users can use their existing Notes app to digitize COVID-19 vaccine cards. Here’s how:

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  • This field is for validation purposes and should be left unchanged.
  • Open the Notes app.
  • Next, click the New Note button and select the camera icon from the list at the bottom of the screen. 
  • You will then be prompted to either scan a document, take a photo, take a video, or use a photo from your image library. Select “scan document”. 
  • Next, place the COVID-19 vaccine card on a flat surface, preferably on a dark background.
  • Position the level phone directly above the vaccine card. It may take a few seconds for the camera to recognize and capture the image. 
  • Once the image is captured, you can adjust the image using Notes’ crop, rotate, and color adjustment settings.
  • After this, save the image and this will store the image in Notes. 
  • The saved image can then be easily accessed and shared through your iPhone’s apps (such as Airdrop, email, text, and other paired applications). 

A Final Word on Digitized COVID-19 Vaccination Cards

For the fastest way to digitize COVID-19 vaccination cards, simply taking a picture with a camera app of the vaccination card can serve as proof needed for safekeeping. The image is then stored on the device itself, the cloud, or on secondary devices/platforms as needed. 

As a final word, the digitization of COVID-19 vaccine cards is HIPAA compliant. However, with the emergency of ransomware and other types of cyberattacks, medical practices may want to protect themselves from unauthorized access to patient data and their networked systems. There are also concerns about who can see these records, creating liability issues for medical practices and related vendors. 

For complete protection, OfficeSafe is a comprehensive healthcare security platform from PCIHIPAA that streamlines network security, trains employees on OSHA – PCI – HIPAA compliance, and more. Learn more about a FREE HIPAA security assessment from PCIHIPAA today!

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